Provider Group Joint Job Evaluation

CUPE, SEIU, SGEU and SAHO, through a joint job evaluation project, have undertaken to develop and implement a sustainable plan using the principles of Equal Pay for Work of Equal Value and Pay Equity. Minimum qualifications will be determined and the skill, effort, responsibility and working conditions evaluated for all jobs in an organization.

News

NOTICE - February 2024

16-Feb-2024

NOTICE – February 2024

PROVIDER GROUP JOINT JOB EVALUATION MAINTENANCE COMMITTEE (JJEMC) – PRESENTATION

Presentation for Education on the Process

1. Topic:  NEW JOB(s):  Implemented by JJEMC:

None

2. Topic:  PROVINCIAL REVIEWS COMPLETED:

Provincial Job Description #440 – Nuclear Radiation Safety Officer

3. Topic:  PROVINCIAL REVIEWS INITIATED:

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives February 06, 2024:

Provincial Job Description #076 – Finance Officer

Provincial Job Description #416 – Finance & Purchasing Assistant

Provincial Job Description #190 – Senior Finance Officer

Provincial Job Description #029 – Payroll Clerk

Provincial Job Description #531 – Payroll Assistant

Provincial Job Description #162 – Payroll & Benefits Officer

Provincial Job Description #429 – Payroll & Benefits Coordinator

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – February 20, 2024 

Employee(s) date of completion and submitted to OOS Supervisor by – April 02, 2024  

OOS Supervisor date of completion and submitted to HR representative by – May 14, 2024

Employer HR date for submission to JJEMC Assistant by – May 28, 2024

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives January 09, 2024:

Provincial Job Description #036 – File Clerk

Provincial Job Description #177 – Switchboard Operator

Provincial Job Description #181 – Travel Arrangement Clerk

Provincial Job Description #496 – Financial Systems Business Analyst

Provincial Job Description #094 – Finance Clerk

Provincial Job Description #098 – Finance Assistant

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – January 23, 2024 

Employee(s) date of completion and submitted to OOS Supervisor by – March 05, 2024  

OOS Supervisor date of completion and submitted to HR representative by – April 16, 2024

Employer HR date for submission to JJEMC Assistant by – April 30, 2024

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives December 05, 2023: 

Provincial Job Description #009 – Office Supervisor

Provincial Job Description #337 – Telehealth Facilitator

Provincial Job Description #339 – Office Administrative Assistant

Provincial Job Description #485 – Administrative Officer

Provincial Job Description #489 – Telehealth Coordinator

Provincial Job Description #526 – Inquiry Services Representative

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – December 19, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – January 30, 2024  

OOS Supervisor date of completion and submitted into HR representative by – March 12, 2024

Employer HR date for submission to JJEMC Assistant by – March 26, 2024

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives November 07, 2023: 

Provincial Job Description #155 – Medical Office Assistant

Provincial Job Description #141 – Medical Transcriptionist

Provincial Job Description #146 – Medical Transcription Coordinator

Provincial Job Description #511 – Transcription Quality Assurance Coordinator

Provincial Job Description #254 – Transcription Application Support Coordinator

Provincial Job Description #431 – Program Access Coordinator

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – November 21, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – January 02, 2024  

OOS Supervisor date of completion and submitted in to HR representative by – February 13, 2024

Employer HR date for submission to JJEMC Assistant by – February 27, 2024

Please contact Tracy Hall (306-347-5575) if you have any questions.

UPCOMING PROVINCIAL REVIEW CALL OUTS:

Documents required to participate in upcoming Provincial Review Call Outs will be forwarded to HR Departments in the corresponding month as listed below:

May 2024 Call Out

Provincial Job Description #459 - Business Analyst

Provincial Job Description #128 - Purchasing Clerk

Provincial Job Description #217 - Purchasing Agent

Provincial Job Description #481 - Purchasing Agent Coordinator

Provincial Job Description #166 - Security Officer

Provincial Job Description #536 - Community Safety Officer

Provincial Job Description #169 - Senior Security Officer

June 2024 Call Out

Provincial Job Description #221 - Inventory Clerk

Provincial Job Description #256 - Storesperson & Purchasing Clerk

Provincial Job Description #157 - Storesperson

Provincial Job Description #456 - Stores & Purchasing Working Supervisor

Provincial Job Description #084 - Distribution Worker

Provincial Job Description #088 - Distribution & Stores Working Supervisor

July 2024 Call Out

Provincial Job Description #195 - Polysomnographic Technologist

Provincial Job Description #199 - Polysomnographic Technologist Working Supervisor

Provincial Job Description #018 - Dental Assistant

Provincial Job Description #331 - Dental Aide

Provincial Job Description #170 - Ophthalmic Assistant

Provincial Job Description # 167 - Ophthalmic Photographer

4. Topic:  INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job:

(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form

Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Fact Sheets

OR

New Job:

(Process for Employers to create new jobs – no employee(s) attached to submission)

Draft Job Description

Job Review Request Form

Provincial Job Fact Sheet (Blank)

Completed documents are forwarded to employer Human Resources department. Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the Maintenance Request.

5. Topic:  HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.



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Bulletins, Updates

MOA/LOU EDUCATION FACTOR

In November of 2017, a Letter of Understanding was signed by the parties and a sub-committee was formed and a subsequent Memorandum of Agreement was signed in January 2019. It was agreed that a change in education hours would not automatically affect the Provincial Job Description pay band going up or down unless one of the other nine factors changed as well.

Signed-LOU_JJE plan review_pay band_Nov-23-2017

Memorandum of Agreement - JJE Maintenance Plan - Education Factor

PHARMACY TECHNICIAN ARBITRATION MEMORANDUM OF SETTLEMENT

In 2015 a settlement was reached in the Pharmacy Technician arbitration.

The history of this arbitration dates back to 2006, when a number of employee maintenance requests had been submitted to the Joint Job Evaluation Maintenance Committee (JJEMC). It was decided at that time that the classification as a whole would be reviewed. In 2007, the JJEMC completed their review which resulted in an increase to the existing pay band. The increase was implemented the first Sunday after the decision, as per the language governing annual/provincial reviews.

Grievances were filed shortly afterward on the basis that the effective date should be the date that individual requests had been submitted rather than the date relevant to the annual/provincial review. This dispute moved forward to arbitration and mediation, which then considered not only this classification, but others that posed a similar potential conflict. In addition, a review of the existing language was also undertaken. An agreement was reached on December 16, 2015, in which the parties agreed to operational language that will avoid this type of dispute in the future, with an effective date of February 1, 2016 for the language revisions. Revised timelines were the only changes to current processes that impacted employers, employees or unions.

Pharmacy Technician Arbitration Memorandum of Settlement JJE Maintenance Plan

MAINTENANCE LETTER OF UNDERSTANDING

In 2010, a Letter of Understanding was signed between the Saskatchewan Association of Health Organizations (SAHO) and the Canadian Union of Public Employees (CUPE), Service Employees International Union-West (SEIU-West) and the Saskatchewan Government and General Employees’ union (SGEU). This letter speaks to the commitment from all parties to maintain a join Union/Management maintenance committee.

Maintenance Letter of Understanding

JOB EVALUATION PLAN

The Joint Job Evaluation Manual is the working guide that explains in greater detail the factors that are evaluated in the maintenance review process.

Job Evaluation Plan